Sustainable Sourcing is the integration of social, ethical and environmental performance factors into the process of selecting suppliers.
Sustainable sourcing is needed as sustainable procurement continue to expand globally into developing countries seeking lower costs and greater production capacity they expose companies to an ever wider array of risks. These risks include not only include risk of supply disruption, cost volatility and compliance with local laws and regulations, but also in brand reputation: Companies must meet the growing expectations of stakeholders (including customers, shareholders, employees, NGOs, trade associations, labor unions, government observers, etc.) to take responsibility for their supplier’s environmental, social and ethical practices.Thus, companies increasingly making responsible sourcing an integral part of their procurement and sustainable procurement management processes to understand and manage these risks in the sustainable procurement.
The ultimate goal of Sustainable Sourcing is to build strong, long-term relationships with suppliers. Improving performance in environmental, social and ethical issues is becoming a major part of the overall process. Working toward this has become an extension of the company’s commitment to corporate responsibility and as such becomes a part of the overall business structure and model. Effective sustainable procurement management can foster and build competitive advantage for companies especially in sectors where production is mainly outsourced such as food and clothing.
1: Develop and integrate into supplier selection process
Typically the procurement leadership develops a vision that aligns with company responsible business policy, and then adapts their procurement policies to include responsible business in the various processes and criteria for suppliers selection and management.
2: Set and communicate clear expectations for suppliers
When a company is engaging a supplier, a company must make it clear these new expectations that the suppliers must meet . This is usually codified in a code of conduct, as well as integrated into contracts, and supplier interaction and communications such as RFX templates..
3: Integration into buying practices
Provide the vision, training and tools for buyers to integrate Sustainable Sourcing into their work and procurement decisions. This may include new software, training in CSR and responsible business, and a complete change management plan. Internal change management programs to convey to the corporate buyers that the impact their buying decisions will have at factory level and promoting cooperation between corporate buyers, supplier sales team and units of production when planning schedules of production.
4: Educate and support suppliers in setting their own business standards
As part of the process, companies should encourage their suppliers to develop responsible practices on their own. Educate suppliers on the business and community benefits of practicing responsible business: This may include productivity, quality, community support and engagement, improved recruiting, employee turnover and renewal of contracts. Work collaboratively along with suppliers in structuring objectives for their responsible business performance.
5: Ongoing monitoring of supplier CSR performance
Ongoing monitoring using assessments and audits are essential to maintain their supplier’s environmental and social performance and practices. Using multiple sources of data and input from stakeholders is vital for having a balanced and thorough view of performance over time.Companies may be able to greatly accelerate their program and save costs by seeking out related initiatives in their industry sector, whereby they can partner with other companies within the same sector and develop common approaches to assessing and montioring suppliers.
6: Manage stakeholder expectations and reporting on practices
Transparency is the final step to building and maintaining stakeholder trust. The program should produce supplier performance information that can be adapted to include in an annual CSR reporting.
Sustainable Sourcing is very vital if implemented well and to move forward , a company will need to: